How it Works
Documents
Prepare all of your documents that are currently stored on paper, or on intranet based system, in an on-line paperless application.
Create manual
Use Mango's user configurable documents module to create a layout that suits your requirements. Define manuals, sections, and procedures using company standard terms.
Data input
Using Mango's built in word processor your documents can be created and saved online without the need for word processing software. Images, flow charts, and other files can be directly imported into the document, or cross linked.
Cross linking
Add cross linking between documents, forms, and other files that will automatically update when documents are updated. No more broken or invalid links.
Data uploading
Uploading files, images, and other files is a breeze using Mango. Once uploaded, files can be arranged within the documents manual to fit your current process flow. Files uploaded can be linked across the system.
Document control
Single source document control is paramount to any organisation. Rest assured your documents are only write accessible by authorised employees and administrators.
So many Documents!
All companies suffer from the same issues when it comes to documentation and information control. Maintaining document control and ensuring employees are using current versions can be a full-time job, incurring large compliance costs.
Companies with multiple sites around the country or the world often lack a comprehensive document management system that ensures each branch is working from the same set of procedures.
Mango Document Management Solution
The Mango Document Module addresses the main issues associated with document control. With Mango, there is only one controlled manual and forms master - and no hard copies to update. When authorized, procedures are easily changed and instantly available to all users across your organization.
Whether you have one office or a hundred, allowing authorized individuals instant access to critical documents decreases red tape and confusion. When you add documents, images, flowcharts or files, Mango can cross-link manuals and automate future updates. Updating the document, image, flowchart or file simultaneously updates the entire manual. There are no more dropped links, checking or re-linking.
Document sign off is configurable using the system administration module - providing workflow management.
With Mango You Can:
- Maintain one controlled copy of each document, meaning there are no hard copies to continually update.
- Easily change documentation.
- Updates are easily performed and instantly available to all users.
- All computers can access all documentation.
- Notify all staff of changes.
- Embed links to documentation, upload files and links to websites.
- Easily incorporate current company documentation.
The Document Management Module:
- Addresses sections 2-8 and 10-16 of the ISM code
- Addresses clauses 6.2, 6.3, 6.4 and 5.5 of the ISO 9001 standard
- Addresses clauses 4.4.4, 4.4.5, and 4.5.4 of the ISO 14001 standard
- Communicates changes quickly to all or selected areas of your business
