Document control is the planned method that will ensure the required information for your organisation is managed and organised. Effective document control ensures that all relevant information is available for your employees to do their jobs.
Document control is important because it can become your single source of truth that the right things took place, that the right people were involved, and that the right products or service were indeed implemented.
When your employees can't find information or know how to store information, it can cause enormous amounts of confusion. They end up maintaining documents on their hard drives, or resort to setting up some different storage to share files, but those places just become dump stations for random documents.
Therefore it is critical that documents are controlled effectively to ensure they are reliable, traceable, and are kept in a secured location, as this leads to the assurance of quality of the documents. Simply put, without document control, there will be no quality assurance.
Here is some best practice guideline for the control of documents, these are as follows: