Training Records

Learn QHSE / Quality Management / What training records to keep

What training records should you keep?

It is important to keep track of what training you have carried out on what employees. Therefore you should keep records of this.  If a standard induction plan is used for every induction, this should be personalised to the employee’s details.

Keeping training records will be beneficial when your organisation gets audited.  It is an easy way to help prove that you are complying with your procedures.  If you can also prove that you have fully trained your employees, this will link in with having an increased knowledge of workforce.

So there are a multitude of many benefits when you keep training records. They are:

  • Compliance with legislation, regulations and codes of practice
  • Easily identify who has specific skills for a particular task
  • Identify your training that is about to expire (as well as refresher training)
  • Skill-based compensation can be based training records
  • Identify when employees were trained
  • Use the records to create incentive programs

So what what training records should you keep? This will depend on the industry that your company operates in. 

Here are some tips for keeping your training records under control:

  1. Record the training straight after it has happened. This way nothing will be forgotten or skimped on when entering details regarding the training
  2. Keep cloud copies of your training records. This may be through the likes of Dropbox, Google Drive or your own personal software that you keep your records in.
  3. Set reminders if the training needs to be redone. Some industries will require employees to be retrained in the same area more than once, in order to ensure they are still fit for this role.  In order to make sure you remember to keep up to date with relevant training, reminders will be useful.


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